Study Abroad Policies

     Listed below are important policies and forms pertaining to Study Abroad and Faculty-Led trips.

Participation Conditions


Student Checklist

Eligibility


Study Abroad Handbook

Health & Safety


Withdrawal & Refund


Student Checklist

After referring to the First Steps Section, please examine these detailed checklists to ensure you are ready to begin your study abroad adventure!

ISU Program Checklist

Wherever or whenever you're thinking about studying abroad, the starting point remains the same.

  • Meet with a Study Abroad Academic Advisor.
  • Select a Study Abroad Program.
  • Complete the application forms.
    • You can only get the application by meeting with a study abroad advisor in our office.
    • You will also need to get references from faculty members. Be sure to provide the faculty member with the reference form and allow them time to submit it to our office.
  • Contact a financial aid counselor over in the financial aid office.
    • You need to understand how program payments are made and be realistic about the costs involved. This will help you to avoid disappointing surprises later in the process.
  • Contact your Academic Advisor.
    • You will need to meet with your advisor to review possible courses and make sure they match up with your degree. It is YOUR responsibility to discuss your program with your advisor.
    • Your advisor will also need to complete and sign the Study Abroad Course Approval Form.
  • Apply for your passport.

The "Once-You-Are-Approved-by-ISU" Checklist

Once you are approved through the ISU Study Abroad Office, then you can begin filling out the application to the international institution you want to attend.

  • Fill out the following forms and return them to our office.
    • Health Statement
    • Travel Seminar Release Info
    • SA Certification
    • Travel Liability Waver
  • Get us a copy of the following documents:
    • Passport
  • Apply to your program of choice.

Pre-departure Checklist

Once you have been accepted into the program of your choice, follow these steps to make sure you have everything in order for your trip abroad.

  • Book your flight.
    • You are responsible for purchasing and providing for your transportation. There are multiple travel sites where students can get good flight deals.
  • Check to see if a visa or residence permit is required.
  • Get us copies of the following:
    • Flight Itinerary (Departure and Return dates)
    • Visa Documents
  • Review everything carefully!
    • Most programs have forms to complete and return, such as up-front housing deposits that must be paid to secure accommodations. Once you receive your official program acceptance letter and packet of information, look it over to make sure you don't miss anything.
  • Organize your finances.
    • If you are eligible for FINANCIAL AID, make sure all your paperwork has been signed, arrangements for direct deposit have been made, etc. Loan notes must be signed before you leave and they will be sent to your home address. You may also want to sign a POWER OF ATTORNEY in case your parents need to sign a check for you.
  • Clear all holds on your ISU account.
    • If you don’t do this, you will not be able to register for the following semester while you’re abroad.
  • Plan a budget.
    • A good financial plan will save a lot of headache later. Also, bring several different forms of payment on your trip. Talk with your parents about money and do some research on your specific situation.
  • Contact Donna Fagg in Residential Life.
    • Only if you need to reserve a room for when you return to ISU.
  • Check your ISU email often.
    • This is the best and easiest way to keep informed as messages are sent regularly to all students going abroad. Also, be sure to check your ISU email for messages about registration, financial aid, bills, etc...
  • Update your immunizations.
    • Different countries require different immunizations. It is your responsibility to find out which immunizations are required. Check out the CDC for more information.
  • Talk with your physician.
    • This is important regarding any medications that you take regularly. It is often possible to get a supply to last the entire time you are away. Your doctor should make a list of the prescriptions you are taking with you and may also need to provide the generic name for the medications you are taking.
  • Read!
    • Read as much as possible about your host country (climate, customs, rules and regulations, currency relative to the dollar).
  • COPY, COPY, COPY!
    • Make two copies of the following: your passport, credit cards, ATM cards, any special visa papers, airplane tickets, and any other important documents. Take a copy with you, store one in a safe place, and leave one at home.
  • Provide your family with contact information.
    • Be sure to give the office’s email address (ISU-StudyAbroad@mail.indstate.edu) and phone number to your parents. If they have any questions while you are away, direct them to the ISU Study Abroad Office. Also, give them the address and emergency contact information of your host housing and host coordinator. The local U.S. Embassy is also a good number to have.
  • Attend the MANDATORY pre-departure orientation.
    • This is held during finals week. You must attend, but parents/guardians are also welcome. The date and time will be announced in advance.
  • Pack your bags and have fun!