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Military Leave Guidelines

Life Insurance
Coverage is retained up to $50,000 for employees on leave without pay. Premium is paid by the University.

Voluntary Life Insurance
An employee may retain Voluntary Life Coverage for the first 60 days following the beginning date of a leave for active duty. Premiums will be billed to the employee’s home address. After the first 60 days of leave without pay, the employee will be given the option to convert the coverage to an individual plan. After the expiration of the leave coverage that is converted may become active by the employee reapplying for voluntary life coverage through payroll deduction. The reapplication will be medically underwritten, therefore, coverage could be denied if the employee (or family member) is deemed not medically insurable. If the voluntary life insurance is not converted, the coverage will be reinstated automatically if the employee returns to pay status within 90 days following release from active duty.

Health Coverage
Health, dental and prescription drug card coverage may be retained during the leave or the employee may elect to terminate coverage. Premiums for coverage will be billed to the employee’s home address. If the coverage is dropped during the leave, the employee may have the coverage reinstated by notifying the benefits office within 90 days of release from active duty.

Vision Coverage
Vision Coverage may be retained during the leave. The premiums due during leave will be billed to home address. Coverage not retained may be reinstated upon return from active duty. Employee must notify the benefits office within 90 days of return from active duty.

Long-Term Disability
Long-Term Disability coverage will be dropped while on leave. Coverage will be reinstated upon return to work.

Retirement Contributions
Retirement contributions are based on the appointment salary. No contributions are made while on leave without pay. Contributions will resume when the employee returns to pay status.

Social Security
No contributions are paid while on leave. Contributions resume when employee returns to pay status.

Tax Deferred Annuities
Voluntary contributions through payroll deduction will resume when employee returns to pay status.

Sick Leave

Accumulated sick leave at the time the leave commences will be retained and available for use when employee returns to work. Sick leave will not accumulate during the leave.


The employee may request in writing to the supervisor that accumulated vacation be paid when called to active duty Vacation not paid will be available when the employee returns to work. Vacation does not accumulate while on leave with out pay.


Deductions for parking while on leave without pay will be taken from the first payroll check after the return to work.

Fee Waivers
If a class that has had a fee waive applied towards the tuition is interrupted by military leave, the fee waiver will be counted toward the maximum allowed. The employee must be in pay status on the first day of classes to have a fee waiver apply for future classes.

Original orders must be submitted to Human Resources as soon as possible prior to the leave. Individuals must sign a form indicating whether benefits are to be retained and indicate an address for premium billings.

Contact Human Resources at 812-237-4114 or 812-237-4151