Office of the Controller

Travel

The ISU Travel Department assists University departments by relaying information, explaining and interpreting travel policies and procedures, processing Travel Authorizations, processing Travel Reimbursements, and keeping accurate travel records. We will make our best effort to ensure that you will receive reimbursement for travel expenses within five working days from the time your complete and accurate expense report has been fully approved. 

Official University travel is defined as travel by University personnel, non-University personnel, and University students when the authorizing individuals consider such travel to be in the professional and/or business interest of both the traveler and the University. Such expenses may include transportation, lodging, subsistence, and registration fees. Travelers are expected to observe the University's policies and procedures in the type and amount of expenses incurred. In order for your reimbursement to be non-taxable, you must follow ISU's Accountable Plan Guidelines. ISU will only pay for travel that is properly authorized.

International Travel Warnings/Alerts: The Vice President of your area or Provost must review and approve faculty/staff/student travel to countries/areas for which the U.S. State Department has issued a Travel Warning or Alert (see U.S. Department of State Travel Alerts). Approvals will also be needed if the U.S. State Department issues a Travel Alert or Warning after the initial authorization was granted, but prior to the date of the actual trip. It is the responsibility of the traveler to get approval prior to departure. Please see the International Travel section below for additional information.

Visit the tabs below to learn more about the travel policies and procedures of the University.

COVID Travel Constraints: Domestic business travel will only be allowed in limited circumstances and with approval from the appropriate Vice President. Please attach the email approval as a pdf file to the pre-approval prior to submission. University-sponsored international travel will not be approved until further notice.

University-sponsored/funded student travel is suspended for the fall semester. Exceptions can be granted only with approval of the appropriate Cabinet member.

Employees who travel to areas with an outbreak of COVID-19 will be expected to remain home for a period of fourteen (14) days.

Rideshare and Car Rental:

It is recognized that vehicles could pose a risk for COVID-19 transmission considering the smaller airspace and the challenges with maintaining the suggested 6 food separation between individuals. No employee will be required to rideshare with multiple passengers when conducted University business travel. Limit the number of passengers in a vehicle to only those necessary. Wear a face mask and ride in the rear seat of the vehicle when possible. Travel by multi-passenger vans will not be approved without prior approval by a VP or Cabinet member.

Reservations of vans for local transportation of students to field sites or other locations is prohibited. Exceptions can be granted only with approval of the appropriate Cabinet member.

Direct Billing

The ISU Travel Department partners with a number of providers to offer convenient direct billing options for travel expenses. Click on the headings below for more information regarding direct billing vendors.

Airfare Direct Billing

Altour Travel Agency

Phone: 800-428-6186 / (317) 844-8735
After hours: 866-203-5793
Fax: 317-573-0679
Altour Information and Training

Car Rental Direct Billing

Enterprise Car Rental

FREE unlimited daily and weekly mileage for business travel.
Phone: 812-235-1527
[NOTE: You must use your University Username and password to access this site.]
Must have a valid driver's license, your TA number and completion of the safety course with Sherry O'Neal in Risk Management.

Hotel Direct Billing

Hotels.com

The ISU Travel Department offers another option for your lodging cost- Hotels.com. This program makes booking hotel rooms quick and easy and is available to all ISU faculty, staff and students. Visit the Lodging section of our site for more information

In addition, ISU has direct billing arrangements with the hotels listed below in Terre Haute, Indianapolis and other locations.

In order to receive the rates listed below for area hotels, the individual hotel must be contacted directly. The reservation may not be made through Hotels.com. A travel authorization number is required at the time of booking in order to have the charge direct billed to ISU.

NOTE: Prices listed below do not include taxes. (Hotels are not tax exempt.) The rates listed below are subject to change without notice by the hotels.

Terre Haute Hotels

Candlewood Suites

$90.99 per night/plus tax
721 Wabash Ave
Terre Haute, IN 47807
Phone: (812) 234-3400 / Fax: (812) 234-3144

Drury Inn

$89 per night
3040 Hwy 41 S
Terre Haute, IN 47802
Phone: (812) 238-1206 / Fax: same

Fairfield Inn

$89.99 king or double per night
475 E Margaret Ave
Terre Haute, IN 47802
Phone: (812) 235-2444 / Fax: same

Hilton Garden Inn

$119 per night, includes breakfast buffet
750 Wabash Ave
Terre Haute, IN 47807
Phone: (812) 234-8900 / Fax: (812) 234-8903

Holiday Inn Express & Suites

ISU receives 15% off the daily rate.  You must have a Travel Authorization number and notify the guest service attendant that you are with ISU in order to receive this discount.
2645 Joe Fox St
Terre Haute, IN 47803
Phone: (812) 234-3200 / Fax: (812) 234-6070

Home2 Suites Terre Haute

$109.00 - Traditional King or Double Queen Studio Suite (1-6 nights)
$89.00 - Traditional King or Double Queen Studio Suite (7+ nights)
2625 Lucy Jane Lane
Terre Haute, IN 47803
Phone: (812) 814-4400 / Fax: 812-814-4420

Springhill Suites by Marriott

$114 per night
3304 US Highway 41 South
Terre Haute,IN 47802
Phone: (812) 235-0696

Indianapolis & Other Hotels

Country Inn and Suites Indianapolis Airport South

$81 deluxe king or double queen
5630 Flight School Dr.
Indianapolis, IN 46221
Phone: (317) 821-1100 / Fax: (317) 821-1101

Crowne Plaza Indianapolis Airport

20% off best Flex Rate
2501 S High School Rd
Indianapolis, IN 46241
Phone: (317) 244-6861 / Fax: (317) 243-1059

Hampton Inn & Suites Indianapolis Airport

$124 per night plus tax (ask for education rate)
9020 Hatfield Drive
Indianapolis, IN 46241
Phone: (317) 856-1000

Hilton Garden Inn Indianapolis Airport

Call hotel for best available rate
9010 Hatfield Drive
Indianapolis, IN 46241
Phone: (317) 856-9100 / Fax: (317) 856-7002

Holiday Inn Indianapolis Airport

$119 per night plus tax
8555 Stansted Drive
Indianapolis, IN 46241
Phone: (317) 856-6200

 

Link Area

Contact

Holly Garrett
Travel Account Specialist
Ext. 3541