Office of the Controller

Travel

The ISU Travel Department assists University departments by relaying information, explaining and interpreting travel policies and procedures, processing Travel Authorizations, processing Travel Reimbursements, and keeping accurate travel records. We will make our best effort to ensure that you will receive reimbursement for travel expenses within five working days from the time your complete and accurate expense report has been fully approved. 

Official University travel is defined as travel by University personnel, non-University personnel, and University students when the authorizing individuals consider such travel to be in the professional and/or business interest of both the traveler and the University. Such expenses may include transportation, lodging, subsistence, and registration fees. Travelers are expected to observe the University's policies and procedures in the type and amount of expenses incurred. In order for your reimbursement to be non-taxable, you must follow ISU's Accountable Plan Guidelines. ISU will only pay for travel that is properly authorized.

International Travel Warnings/Alerts: The Vice President of your area or Provost must review and approve faculty/staff/student travel to countries/areas for which the U.S. State Department has issued a Travel Warning or Alert (see U.S. Department of State Travel Alerts). Approvals will also be needed if the U.S. State Department issues a Travel Alert or Warning after the initial authorization was granted, but prior to the date of the actual trip. It is the responsibility of the traveler to get approval prior to departure. Please see the International Travel section below for additional information.

Visit the tabs below to learn more about the travel policies and procedures of the University.

Sycamores Back on Track - Travel:

Effective October 1, 2021

Per the ISU Today 9/3/2021: Students and instructors participating in select experiential learning activities will be required to provide either proof of vaccination or weekly/semi-weekly proof of a negative COVID-19 test. Semi-weekly testing is required for all students participating in theater productions and all students and instructors in the ISU Flight Academy this semester.

ISU students participating in University-sponsored travel will be required to provide either proof of vaccination OR proof of a negative COVID-19 test taken within 72 hours of start of travel. Tests taken earlier than 72 hours of the start of travel will not be accepted. This guideline applies to all types of University-funded or University-organized travel, including trips for which students are required to provide their own transportation, such as field trips to local sites.

U.S. states, international destinations, and host organizations may have restrictions that exceed the University requirement. All ISU students and employees are expected to comply with restrictions in place at their destination.

All student travel, including local field trips, require pre-approval through the University’s travel authorization system. Travel information is available at: https://www2.indstate.edu/controller/travel.htm.

Field trip information also must be submitted to the Office of Risk Management. Field trip information is available at: https://www2.indstate.edu/riskman/fieldtrips.htm.

Direct Billing

The ISU Travel Department partners with a number of providers to offer convenient direct billing options for travel expenses. Click on the headings below for more information regarding direct billing vendors.

Airfare Direct Billing

Altour Travel Agency

Phone: 800-428-6186 / (317) 844-8735
After hours: 866-203-5793
Fax: 317-573-0679
Altour Information and Training

Car Rental Direct Billing

Enterprise Car Rental

FREE unlimited daily and weekly mileage for business travel.
Phone: 812-235-1527
[NOTE: You must use your University Username and password to access this site.]
Must have a valid driver's license, your TA number and completion of the safety course with Sherry O'Neal in Risk Management.

Hotel Direct Billing

ISU has direct billing arrangements with the hotels listed below in Terre Haute.

In order to receive the rates listed below for area hotels, the individual hotel must be contacted directly. A travel authorization number is required at the time of booking in order to have the charge direct billed to ISU.

NOTE: Prices listed below do not include taxes. (Hotels are not tax exempt.) The rates listed below are subject to change without notice by the hotels.

Terre Haute Hotels

Candlewood Suites

$90.99 per night/plus tax
721 Wabash Ave
Terre Haute, IN 47807
Phone: (812) 234-3400 / Fax: (812) 234-3144

Drury Inn

$89 per night
3040 Hwy 41 S
Terre Haute, IN 47802
Phone: (812) 238-1206 / Fax: same

Fairfield Inn

$89.99 king or double per night
475 E Margaret Ave
Terre Haute, IN 47802
Phone: (812) 235-2444 / Fax: same

Hilton Garden Inn

$119 per night, includes breakfast buffet
750 Wabash Ave
Terre Haute, IN 47807
Phone: (812) 234-8900 / Fax: (812) 234-8903

Holiday Inn Express & Suites

ISU receives 15% off the daily rate.  You must have a Travel Authorization number and notify the guest service attendant that you are with ISU in order to receive this discount.
2645 Joe Fox St
Terre Haute, IN 47803
Phone: (812) 234-3200 / Fax: (812) 234-6070

Home2 Suites Terre Haute

$119.00 - Standard Room
$139.00 - Deluxe Room
2625 Lucy Jane Lane
Terre Haute, IN 47803
Phone: (812) 814-4400 / Fax: 812-814-4420

Springhill Suites by Marriott

$114 per night
3304 US Highway 41 South
Terre Haute,IN 47802
Phone: (812) 235-0696

Link Area

Contact

Alison Angermeier
Travel Account Specialist
Ext. 3541

Hope Waldbieser
Tax Compliance Officer
Ext. 3524