FREQUENTLY ASKED QUESTIONS


How do I get started once I receive the award?

What should I do with Agency Correspondence?

What if I am having a site visit from my Program Officer?

Sally Hunter, Senior Internal Auditor, (812) 237-7819

How do I pay Indiana State University people or outside consultants?

How do I make Purchases?

Federal regulations in 2 CFR 200 related to Procurement policies must be adhered to by Indiana State University for federally funded external grant awards.  Effective with FY 2019 Purchasing has updated the university’s purchasing policy to incorporate the new federal requirements for restricted purchases at Indiana State University.  Please review the policy now in place to ensure expenses incurred on this project adhere to the purchasing policy requirements.  The updated policy can be found at the website below.

http://www2.indstate.edu/purchasing/

What is Suspension & Debarment (Indiana State University Policy Library 630.7)?

Federal regulations in 2 CFR 200.213 related to Suspension & Debarment must be adhered to by Indiana State University for federally funded external grant awards. This requirement applies to purchases/contracts greater than or equal to $25,000. Contracts of this size must include Purchasing in the suspension/debarment review and verification process of the vendor in conjunction with the signature process for the contract. Purchasing involvement ensures that proper documentation is retained in University records to show that suspension/debarment was verified for the contract in the event of a future audit. 

In addition, subagreements with subrecipients on federal awards greater than or equal to $25,000 must address Suspension & Debarment during the development and signature process for the subagreement.  The Office of Sponsored Programs provides assistance in ensuring this federal requirement is met when preparing subagreements for federal subrecipients.  This information is retained in University records for reference in the event of a future audit.

What are procedures for Travel? International Travel?

How do I acquire and manage property?

What if I Have a Sub-agreement?

How do I make a request to carryover unobligated balance?

What is needed in order to close out an award when the project is completed?

What do those acronyms mean?

Acronyms