Please note: Effective fall 2015 any outstanding course requirements for an IN/IP grade must be stored in Blackboard.
Click here or below for instructions.
Federal regulations require institutions to provide proof financial aid recipients who received a failing grade attended class.
Therefore, a last date of attendance of an academically related activity is required for all students who receive a grade of F.
Academic related activities include but are not limited to:
• Physically attending class
• Submitting an assignment
• Taking an exam
• Attending a study group
• Participating in an online discussion
IMPORTANT: Logging into an online class without active participation is not
considered academic attendance according to the Title IV regulations.
Instructors must maintain records for no less than three years if claiming a student receiving an F grade
did attend at least some of the semester and must be able to prove participation.
If assigning an "F" grade a last date of attendance is required. Hours attended are not used.
Last Day of Attendance Instructions:
• Last day of attendance format is MM/DD/YYYY
• If the student completed the course and earned the F, please enter the last day of the class. For example, if the final
exam was taken on 12/12/2014, you would enter 12/12/2014. Date cannot be in the future, it must be today’s date
• If the student stopped attending, please enter the last day of attendance at an academically related activity. Please note
you may need to email documentation to the Financial Aid office (firstname.lastname@example.org) that substantiates
academically-related activity for that student, upon their request. Call Heather Wells at x3660 with any questions.
• If the student never attended class, enter the first day of the term as the
student’s last date of attendance. For Fall 2015, you would enter 08/19/2015.
• If you fail to assign a last date of attendance for any student to which
you assigned a letter grade of F, your grade sheet will show the following error message,
“Last date of attendance required for this grade.”
Times Grades May Be Entered
grading will open October 5th for first 8-week classes that end on October 9th.
Grades that are submitted for first 8-week classes will be rolled to
academic history at noon on October 13th. Faculty who do not get their grades in by the October 13th
deadline are still eligible to submit the final grades when grading opens on
November 9th and ALL final grades are due by NOON on December 15th.
Please call the Office of Registration and Records, 812-237-2020 or email: ISU-ORR@mail.indstate.edu with any questions.
To use the old grading system click the 'Final Grades (Old)'
link, (click here for
instructions), under the 'Grades' heading.
To use the new grading system click 'New Faculty Grade Entry',
here for instructions), link under the 'Grades'
Completing the Web Grading Process
You may select another course by clicking the Final Grade Course Selection link at the
bottom of the page. This form gives a status (no students have been graded, some have been
graded, all have been graded) for all courses for which you are the instructor of record.
For courses with grades needing to be entered, click the course description to be taken to
the Final Grade Worksheet.
When finished entering grades for all courses, click the Final Grade Course Selection
link at the bottom of the Final Grade worksheet to verify all students have been graded.
Notification of Progress
Department progress notifications will be sent to deans, chairpersons and instructors at the
Thursday, December 10
9:00 AM Deans and Chairs
Friday, December 11
9:00 AM Chairs
Monday, December 14
9:00 AM Deans and Chairs
1:00 PM Deans, Chairs and Instructors
Tuesday, December 15
9:00 AM Chairs and Instructors
If a representative is designated, chairpersons must contact Tess Avelis at
email@example.com by noon on Wednesday, December 9 with an e-mail address for that individual.
Staff in the Office of Registration and Records will be available to answer questions during the office's
normal business hours Monday through Friday, 8:00 AM to 4:30 PM at ext. 2020.