Reservations Manager, Office of Recreational Sports, at
(812) 237-3915 to reserve any of the facilities in Wolf Field, Rec East Field,
Rec North Field, and the Tennis Courts.
Student Organization Reservation Process
Step 1: Submit a fully completed reservation form to the offices of the Student Recreation Center or email the form to Brittani Lee, Brittani.Lee@indstate.edu, or Carly Nash, email@example.com. Requests for reservations for philanthropy events and large events need to be submitted at least 30 days in advance and any other events at least 14 days in advance. If supplies (tables, chair, trash totes, and stage pieces) are needed those will need to be ordered at least 10 days in advance.
Step 2: The reservation request will be reviewed by the Recreational Sports department and approved or denied based on the facility availability, type of event requested, and capacity of the facility requested. Once approved or denied, a notification will be sent via email.
Step 3: Upon approval, a meeting with Brittani or Carly will need to be set up to discuss the details of your event. Completed forms of the Special Event Intake Form, a Certificate of Insurance ($1 million minimum) from your insurance carrier (view sample Certificate HERE), and any other forms that pertain to your event specifically will need to be brought to the meeting. Fees will also be discussed at the meeting if needed.
Step 4: After meeting with Brittani or Carly, attending the Special Event Committee Meeting (held every other Tuesday at 2:00p in HMSU 817) and presenting your event is required. At this meeting, the event representative will have a chance to communicate with all individuals to better discuss the event and communicate regarding risk management, university liability, and other factors. Meeting attendees include representatives from the following areas: Rec Sports, Reservations, Associate Vice President, Risk Management, Sodexo, Campus Life, HMSU, Library, Public Safety, Facilities Management, Grounds, Environmental Safety, and others.
Step 5: Once all of the steps are completed and payment is received the reservation request is confirmed. If the organization wishes to cancel they need to communicate with Brittani or Carly at least 5 business days in advance.
Rec Sports oversees only the following facilities and/or areas:
1. Student Recreation Center (after hours)
2. Arena (North Gym, Racquetball Courts, Tennis Courts, B93)
3. Wolf Field
4. Rec East Field
5. Rec North Field
Get form for Rec Sports Reservations
Checklist of available equipment included. (Updated 11/17/15)
You will need to print out the form and fill it in.
For questions about Reservations, please contact Brittani, the Reservations Manager at (812) 237- 3915.
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