Promotional Item
ordering Guidelines

Things you need to know when ordering shirts and other promotional items with the ISU logo

THIS APPLIES ONLY TO ITEMS USED INTERNALLY BY ISU, OR BY ISU ORGANIZATONS, WHERE THE ITEMS ARE NOT FOR RESALE. CONTACT TED WILSON IN THE COMMNUNICATIONS AND MAREKTING DEPARTMENT, IF YOU WISH TO PURSUE ORDERING ITEMS FOR RESALE TO THE PUBLIC.

PromoVersity Orders

ISU has an agreement with PromoVersity who is acting as the contractor for Barnes and Noble, to provide campus departments with all promotional needs. All promotional items should be purchased through this vendor, whenever possible. Go to the Purchasing Website for the link to PromoVersity, or click here http://www.indstatepromos.com/. This site allows departments to use their procurement cards for purchases within standard approved limits (typically $1,000 per transaction). Promotional items that total more than procard limits should be entered on a Banner requisition (see last section below for more information). Standard ISU logos are already loaded on the PromoVersity web site and are available for you to use on your promotional items.  Use of any non-standard ISU logos or designs that you might upload to PromoVersity, must first be approved by the Communications and Marketing Office, prior to purchase (see below for details).

Non-PromoVersity Orders and Design Needs

Promotional items not found through PromoVersity, or that are found from a competitor at a lower overall cost, may be purchased with a procurement card (within existing per-transaction limits), after your department submits your proposed artwork, the vendors name, and a brief description for the items to be ordered, to the Communications and Marketing Office. Should you need help obtaining standard ISU logos or help with a design for your promotional piece, please communicate this additional need to the Communications and Marketing Office (allow ample time for the logo to be created and the order process to complete). Typical turnaround time for product orders to be received is two working weeks after logos are created and/or approved. Larger or more complicated orders may take longer to complete. Communications and Marketing can be reached at X3730 or by emailing Ted.Wilson@indstate.edu.

Upon reviewing your request the Communications and Marketing Office will send you an approval form along with any artwork and you may proceed with your purchase using your procurement card. A copy of the approval form is to be forwarded by you, along with your usual monthly procurement card receipts, to Donna Scarbrough in the Controller’s Office.

All requests that total more than $1,000.00 will need to be put on a Banner requisition which will be processed through the normal Banner procurement process (see below).

Requisitioned Items Over $1,000

Promotional items totaling under $1,000 should be ordered on a procurement card whenever possible as long as the guidelines listed above are followed.  For the purchase of items totaling over $1,000, or beyond your per-transaction procard limit, a Banner requisition must be used.  Please provide as much descriptive information as possible in the line item text section, including:

When you need the finished product in-hands (very important!)

Number of items, shirts, pens, table drapes, stress relievers, etc.

Product description and vendor item number from vendor or ASI catalog, if possible.

Fabric brand and blend of material (if applicable) such as Gildan all cotton, 50/50 poly-cotton, etc.

Sizes of apparel in men’s and women’s sizes, if applicable

Color of items, apparel, etc. (i.e., blue shirt)

Color of logos (i.e., white imprint or embroidery)

Location of logo imprint if applicable (i.e., left breast, front center, back center, sleeve)

Type of color/logo application, such as imprint or embroidery for apparel

(The PMS color of ISU blue is #293)