Employee Forms Departmental Forms Excel Timesheets 

EMPLOYEE FORMS

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Academic Year Payment Option Form (pdf) - Faculty on academic year appointments have the option of receiving their salary paid in 10 payments (September 1 through June 1) or 12 payments (September 1 through August 1) each year.  Employees eligible for the 12 pay option may complete this form, print and return it to the Payroll Office for processing.


Direct Deposit Authorization Form (pdf) - Direct deposit is required for all new employees.  Employees who have not  signed up for direct deposit or who wish to make a change in their direct deposit location may print this from, complete, and return to the Payroll Office.


Parking Permit Deduction Form (pdf) - Employees may have the cost of their parking permit deducted each pay.  This form must be completed by employees to authorize the parking permit deduction or to make a change in the deduction option.  The cost of the parking permit may be deducted either before or after taxes.


W-4 Federal Tax Withholding Form (pdf) - All employees should complete Form W-4 to ensure that the correct Federal income tax is withheld from your pay.  Because your tax situation my change, you may want to refigure your withholding each year.

IRS W-4 Withholding Calculator


WH-4 Indiana State Tax Withholding Form (pdf) - All employees should complete Form WH-4 to ensure that the correct State income tax is withheld from your pay.  Depending on the county in which you reside, you may have also have county tax withheld from your pay.

Indiana Department of Revenue



DEPARTMENTAL FORMS

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Cellular Device Additional Pay Authorization Form (pdf) - This form should be completed to authorize payment in accordance with the Indiana State University Cellular Device Policy.


Departmental Timekeepers Authorization Form (Word) - This form should be used to indicate the authorized timekeepers and contacts within your department. Any changes to those designated contacts should be made by submitting this form to the Payroll department.


One Time Pay Authorization Form (pdf) - This form is to be used for a single payment to an employee of Indiana State University.  Consultants, contractors or service providers are to be paid through the Office of the Controller via an ISU check request.


Graduate Assistantship Pay Authorization Form (pdf)


Request for Payroll Expense Detail (pdf) - This form should be used to authorize recipients of payroll expense detail.


Student Employee Release Form - This form should be completed by departments to notify the Payroll Office when a student worker has ended their assignment.


Summer Instructional Pay Authorization Form (under the Faculty Forms tab) - This form is used to pay faculty and chairpersons who perform work during the summer sessions.



EMPLOYEE FORMS

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Non-Exempt Time and Attendance Report- Non-Exempt Employees may download the Time and Attendance Report and enter hours onto the form electronically.  The form is designed to automatically calculate total hours and overtime.  Once employees have completed entering the hours for a pay period, the form should be printed, signed, supervisor approved and sent to the Payroll Office with the departmental Time Recap sheet.


Student Time Report - Student Employees may download the new Student Time Report and enter work times onto the form electronically.  The form is designed to automatically calculate time worked, total hours, and overtime.  Please read the instructions included in the download file.  Work times must be entered in h:mm AM/PM format.  Once students have completed entering hours for a pay period, the form should be printed, signed, supervisor approved and sent to the Payroll Office with the departmental Time Recap sheet.

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