Standard Mail

The university maintains non-profit, regular standard and periodical mail permits with the Terre Haute Post Office. The standard mailing permit allows certain materials to be mailed at a greatly reduced rate. A Mail Service Request Form must accompany all standard mailings and requests for special services.

To use the standard rate there must be a minimum of 200 pieces and the contents must be the same. Each piece must have a university return address. Large bulk mailings should be delivered to Mail Services at least seven days before the mailing deadline.

The bulk permits are for university business only; if used for other purposes, the US Postal Service could revoke the permits. Since the non-profit permit has stricter regulations, we request a sample of each mailing so that we can determine it's eligibility. Mail not qualified for non-profit rate can still be sent standard, but at a higher commercial rate. The Mail Services should be consulted before mail pieces are printed so that the correct permit can be affixed.

Standard mail or large volumes of other mail must be boxed by the department presenting the mailing. With advance notice, Mail Services can provide postal trays for large volumes of letter mail or postal tubs for large envelopes. When you have a large volume of outgoing mail, please call Mail Services, extension 8043; this advance notice will enable Mail Services to make provisions for the handling of your large mailing. A large volume is any mailing that would require more than one trip from your pickup area to the mail truck. Our mail routes are scheduled on the basis of one trip per pickup point. Any change in the schedule can cause problems at the sorting area and delay sending mail to the Terre Haute Post Office.

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