Preparing Program Proposal Forms
Departments should identify individuals to help prepare the necessary forms and to review them for accuracy
and completeness. These individuals should consult with their dean’s office about the preparation of forms.
Often the person is the contact listed on the Program Proposal Form.
Proposals should be submitted in hard copy with originals of all signature pages, and via email attachment
in Microsoft Word format with scanned signature pages. The Word document can be corrected and revised as
necessary during the approval process, and relevant portions readily incorporated into Academic Notes and
Acalog, the University’s on-line catalog.
Deadlines for Submission
Refer to the Academic Affairs website for deadlines and effective dates for catalog changes,
http://www.indstate.edu/academicaffairs/curriculum.htm. The length of time necessary for program approvals
varies considerably based on many factors. A sample timeline and flowchart of the approval process appear
in Appendices A and B. Departments should consult their dean’s office for details and estimates of the time
Overview of Forms
Program proposals normally include the following forms. All forms can be found on the Academic Affairs
website; samples are included in Appendix E of this manual.
- Program Proposal Form: presents details of the program, including a summary and rationale for the proposal, catalog copy, course-by-course list of program requirements (side-by-side comparison of old and new requirements for program modifications), and approval signatures.
- Office of Registration and Records Report for Programs: completed by the Office of Registration and Records and returned to the dean and contact person before dean approval.
- Program/Course Consultation Form: sent by the dean's office to other departments who are affected by or would logically have an interest in the proposed program, and returned to the dean's office and originating department.
- Unit and Deans' Office Review for Completeness and
Accuracy: completed by the originating department.
- Library Report:
- Financial/Staffing Resources Checklist: completed by the originating department.
- When proposing new programs, especially graduate programs, it may be necessary to include
the Library Report, to confirm the availability of necessary library resources.
- Additional Materials:
- For review beyond the college level, proposals for new programs requiring ICHE approval must be accompanied by the complete ICHE proposal.
- Proposals for new majors, reactivated majors, or significantly revised majors must be accompanied by complete assessment plans.
- Proposals for undergraduate majors with course changes must be accompanied by a four-year plan of study.
- Proposals for new or substantially revised courses associated with a program proposal must be submitted in the course work flow at the same time that the program proposal is submitted to the dean's office. Course proposals follow the program proposal through the approval process for information purposes and are published as approved with the program proposal.
Financial/Staffing Resources Checklist
This form is required for new programs not needing ICHE approval (ICHE requires its own extensive resource
documentation) and for substantial revisions to existing programs.
For new programs and significant revisions, attach assessment plans, four-year programs of study (for
undergraduate programs), and transition plans. Additional documents such as minutes of meetings or
memoranda detailing resource allocations may be included as necessary.